Splitting company card statements line by line into expense codes takes days.
How do you split a company credit card statement into expense codes?
To split a card statement quickly, set each line's expense code and non-deductible status by rule based on the merchant, separate instalments as load on future months and ask separately about lines you are unsure of. iyibir Finance reads the statement, assigns expense codes, flags low-confidence lines and posts the items to Logo with your approval.
Why it happens
- The statement arrives as a PDF; the lines are retyped by hand.
- The same merchant goes to the same expense code every month, but no rule is kept.
- The load of instalment purchases on future months is invisible.
- Recurring subscriptions and their price increases go unnoticed.
How it is generally solved
Get the statement as data
PDF, Excel or a photo; make the statement readable line by line.
Set rules by merchant
Link merchants such as fuel, lodging and software subscriptions to expense codes.
Separate non-deductible items
Flag lines such as client entertainment that may be non-deductible.
Watch instalments and subscriptions
Track instalments as load on future months and recurring spending in a separate list.
With iyibir Finance
- Company cards appear as real cards: bank, last four digits, limit, statement day, payment due date.
- The document agent reads the statement and links each line to an expense code and the non-deductible rule; it never fills in what it cannot read, and flags low confidence.
- Instalments appear as load on future months, and card payment dates appear in the cash forecast.
- The subscription hunter finds recurring spending and price increases; lines are posted to Logo with your approval.
Frequently asked
In what format do I upload the statement?
PDF, Excel or a photo. All documents land in one inbox and the same reader reads them.
Are expense receipts read too?
Yes. Staff in the field scan receipts with their phone; statements, receipts, cheque images, loan schedules and letters of guarantee are read in the same inbox.
What happens when I correct an expense code?
Rules are suggested from your manual corrections; a rule is tested against past entries before it is saved.
Other problems
How do you post bank transactions to Logo without keying them in?
Agents read the transactions overnight, match them to accounts and prepare the voucher batch; in the morning you only approve.
How to fix itWhy does the bank balance in Logo not match the bank, and how do you reconcile it?
Logo and the bank are compared both ways; a balance bridge shows the gap item by item.
How to fix itHow do you keep track of cheque and promissory note due dates?
Cheques are scanned with a phone, the portfolio sits on a due-date calendar, and the agent suggests endorsing or collecting.
How to fix it